Expense Report Builder
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List business expenses, separate employee and company payments, subtract advances and export a reimbursement summary.
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A visual example
Spending is not the same as reimbursement
Expenses paid Paid by Amount Employee 120.00 Company 80.00 Total spending 200.00 Expenses paid
Both payments belong to the cost overview.
Remaining reimbursement Calculation Amount Employee expenses 120.00 Less advance −50.00 To employee 70.00 Remaining reimbursement
Company-paid expenses are not paid again.
Keep original receipts and check which expenses your employer approves.
Illustrative example. Synthetic numeric example. Not current data from your business.
How to use it
- Name the person and reporting period, then choose one currency.
- Add each expense with date, category, purpose and receipt reference. Distinguish employee payments from company payments and enter any advance.
- Check the expense and reimbursement totals, then export the report and save a draft if needed.
Example: 120.00 paid personally and 80.00 paid by the company, less a 50.00 advance, leave 70.00 to reimburse to the employee.
Details & limits
Up to 50 expenses in one currency. Manual amounts and receipt references; no receipt upload, exchange rates or tax eligibility assessment.
Does the report approve expenses or replace receipts?
No. It records manually entered expenses and calculates the balance; it does not establish tax deductibility or employer approval. Keep the original receipts and apply your company policy. Company-paid items must not be reimbursed again. A negative balance means the advance exceeds the reimbursable amount.